The majority of our challenges can be funded in one of two ways and you will need to decide which payment option is the best for you:
Payment Option A – Minimum Sponsorship
Payment Option B – Self-funding
Should you require any assistance in choosing, please get in touch for a chat – we are here to support you in selecting the best option for you. Full prices and breakdowns for each challenge event can be obtained by visiting their respective page.
Payment Option A
Minimum Sponsorship Explained
This option means the challenge balance of your event cost is met through raising a minimum sponsorship for a charity of your choice. Most people sign up a year in advance when selecting this option, giving you time to prepare and organise your fundraising. This is not gospel though - some sign up sooner, some later - it really depends on how quickly you think you can fundraise the required amount.
Step 1 – To join the challenge you pay the non-refundable registration fee directly to us and commit to raising the minimum sponsorship shown on the challenge page.
Step 2 – Start fundraising and send your sponsorship money to your chosen charity as you raise it. Your charity will most likely keep a log of monies you are sending in.
Step 3 – 80% of your minimum sponsorship must be received by your charity no later than 10 weeks before departure. If you have raised the required amount, your charity would then be in a position to pay the challenge balance, which is never more than 50% of the minimum sponsorship figure.
Step 4 – The remaining 20% of your minimum sponsorship should be sent to your charity no later than 4 weeks following your return after the challenge. Some charities may request you send this 20% to them before the challenge takes place – your charity will guide you further on this.
Payment Option B
This option enables you to fund the entire challenge yourself, which means you do not have to commit to raising a set sponsorship. Although no fundraising is required, we do strongly encourage you to support a charity of your choice and raise as much as you possibly can.
Step 1 – You pay the non-refundable registration fee to us, in order to join the challenge.
Step 2 – 10 weeks before departure, you will receive an invoice to pay the challenge balance as shown on the respective challenge page.
Step 3 – The challenge balance invoice is to be paid no later than 8 weeks before departure.
You may have noticed that for TrekFest the rules are slightly different to the above – the percentage targets under Option A are different, and the challenge balances under Option B are required much closer to departure; there is also a Payment Option C. You can obtain more information on the specific terms by visiting the TrekFest website:
TrekFest – http://www.trekfest.org.uk/costs/
Additional Costs to Participants
When taking part in any of our challenges, it’s important to realise the extra costs you will incur as part of your participation. On the reverse of every challenge brochure, you will find a list of items which are “not included” in the overall price. In addition to these, you need to factor in the following:
- Cost of transfers to and from the departure/arrival airport in the UK.
- Travel insurance – Click here to find out more.
- Visa application – Many of our challenges take place in far-flung destinations where UK and Irish passport holders require a tourist Visa.
- Extending your stay – If you choose to delay your return flight, there is a minimum charge of £60 + VAT (£72) plus any surcharge the airlines imposes.
- Transferring to a future challenge – If you choose to transfer to a future challenge, there is a charge of £60 + VAT (£72) for you to do so, plus any difference in registration fee.